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Regular maintenance is essential to maintaining the value of your property. These tips will help you maintain your property for as long as possible.
Implement A Preventive Maintenance Program
A program of preventive maintenance can be the fastest and cheapest way to avoid expensive, large repairs. Some examples of PM programs include:
- Check plumbing fixtures and systems.
- Air conditioners for service.
- Fire extinguishers should be charged and tested for smoke, CO2 and carbon dioxide alarms.
- Window wells and gutters should be cleaned to allow rainwater to flow freely.
- Sealing gaps around windows, doors and walls will reduce the number of pests.
- Winterizing pools and other equipment is a seasonal project.
- Landscape maintenance and large trees.
Prioritize Funding For Maintenance
It can be tempting for you to reduce your maintenance budget when there are so many other problems in your property that require funding. This can cause rapid asset degradation and an insurmountable list of deferred maintenance, which is a perfect environment for safety hazards.
Budgeting for annual maintenance should be between 2 and 4% of the current value of your property. Each dollar spent on maintenance will save you at least $5 over the course of time.
Durable Components Are Worth Buying And Using
Use replacement parts that are safe and durable to maintain your property. Stocking your spare parts with high-quality products (light bulbs, motors and pumps, motors and HVAC parts) will help you maintain the condition of your property. You’re investing into the long-term health of your property when you stock up on high-quality spare parts (fan belts, HVAC parts, light bulbs and motors).
Even though durable products may be more expensive at first, they will save you money in the long run by reducing repairs and rework.
Regular Property Audits
Make it a habit to conduct regular facility assessments (FCA). A facility condition assessment (FCA) will provide you with baseline data on the performance of your entire property. This information can help to identify areas that need improvement.
The inspection team will identify safety hazards and take immediate corrective actions if necessary.
Automated Maintenance Management
It can be difficult to keep track of all maintenance tasks, no matter how competent your team or service provider is. Tracking everything manually, especially in multi-unit properties is a recipe to inaccuracy.
We can help you optimize and streamline every aspect of maintenance. It will also handle repetitive administrative tasks and track safety. Next, we will discuss this.
Improve Your Property Management.
Whether you have an in-house maintenance team or outsource the work, we will help you stay on top of your property maintenance services in Auckland. A modern dena group allows you to automate a lot of the administrative tasks that slow down maintenance.
Asset Management
The first thing you do is list the parcels as “parent assets”, followed by individual units. You might list each building as a “parent” asset and then each unit in the building as a “child” asset.
Create custom fields for each asset to track the most important information. You can add a unit number as well as tenant information such as name and contact details, wall paint color, etc.
Each asset has a history of the maintenance done on it. The asset history will show if there was a flood inside the unit. The asset history may include a stuck lock on a door.
The information provided will enable technicians to perform their work more effectively and efficiently. It will also give you all the information and tools you need to maintain your property in top condition.
Multiple Locations
If you work for a company that manages properties, it’s likely you have more than one. You can manage multiple units and organize them into different locations.
All four properties are apartment complexes. Each apartment complex has multiple buildings, and within each building are several units.
Each property is a location, each building a parent asset, and each unit a child asset.
Consider this scenario: Each year, you may have to change the HVAC filters on each property. One property’s HVAC system is much older than those of the other two. This means that filters will need to be changed more often.
You can also set up automation and rules that are specific to the property. You can also track costs and compare performance across properties.
Work Requests
Our mobile friendly work order software allows tenants to easily submit requests for work orders.
Work requests are automatically created in the history of an unit once approved. You can create custom fields for maintenance requests to collect information that you need.
We allows technicians to easily update tenants on the status of their requests. This makes communication between tenants and property managers easier.
Parts Inventory
You can keep track of your parts and assign them to the assets (or properties) that they are used in.
Imagine you are a maintenance technician in a large apartment complex where the majority of units were recently remodeled. All of them have new fixtures, new carpets and new blinds with specific maintenance components.
Our inventory management system allows you to identify which units have been remodeled, and then attach the appropriate parts. When it comes time to service your vehicle, you’ll know exactly what parts you need.
Automated Preventive Maintenance
You can automate preventive maintenance tasks for each property and unit. The PMs are set to automatically assign specific technicians and work according to a customized schedule.
Imagine that you have two separate teams of technicians who work on different properties. Team 1 is assigned to Property 1 and Team 2 to Property 2. We don’t wish to see Property 2 tasks assigned to Team 1
You can be sure that your team is always doing the right thing at the right place and time.
News And Resources On Property Maintenance
Keep up with the latest in property maintenance using these resources.
- All Property Management: Find property management companies, and connect with the latest resources for investment tips and real estate opportunity.
- Property Management Insider: Shares innovative ideas and best practices for taking your building to the next maintenance level.
- Property Ware: free resources for single-family home property managers
- American Apartment Owners Association: Offers resources to serve the interests and needs of landlords, brokers, property managers, owners, and owners of apartment buildings.
Your Assets Are On The Line
You cannot afford to ignore the importance of good property maintenance, whether you are managing or owning a property. In most jurisdictions, it is a requirement and is regulated by the law. Apart from the fact that you must obey the law, property maintenance is well worth it.
Staying organized will save you a lot of time. It doesn’t matter how organized your team is, as long as the maintenance gets done.
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